Article V - Officers & Duties
Article V - Officers & Duties
- 5.01 Officers
The officers of this Association shall be a President, Vice President, and Secretary/Treasurer. No 2 offices may be held at the same time by the same person.
- 5.02 Election of Officers
The President shall appoint a nominating committee of 3 or more Regular Members. This committee shall prepare a recommended slate of officers from Regular Members willing to serve, and present the slate to the members at the general November meeting. Additional nominations may be made from the floor at the general November meeting. Advanced notice of the elections shall be given in the November newsletter.
Voting shall be done in person at the general November meeting. A formal notice shall be given to all members as to the time and place of the meeting in the October newsletter. A list of candidates prepared by the nominating committee shall also accompany this announcement. Additional nominations may be made from the floor at the general November meeting before voting is conducted, provided that the nominated person is present at the meeting and agrees to be considered as a candidate. After voting is concluded, all ballots shall be tallied by the nominating committee and the results announced before the meeting is adjourned. These results will also be published in the January newsletter.
- 5.03 Vacancies
If a vacancy in any position of the Executive Board occurs, the Executive Board will, by majority vote, appoint a Regular Member to fill the position for the unexpired portion of the term.
- 5.04 Resignation
Resignation of any individual from office shall be submitted in writing to the Executive Board.
- 5.05 Termination of an Executive Board Member
The term of an Executive Board Member may be terminated for just cause after a hearing before the remainder of the Executive Board, and a majority vote by the Board. Just cause is defined as any violation of the DCPAAA Bylaws.
- 5.06 Appeals of an Executive Board Member
Any former board member may appeal the revocation of their term to the general membership by submitting a written request to the Secretary or Acting Secretary. This request will be submitted at the next regularly scheduled general meeting. After discussion before the Regular Members, such matter shall be resolved by majority vote of Regular Members present. (Refer to article 3.04)
- 5.07 President
The President shall be the principal executive officer of the Association and shall, in general, supervise and control all the business and affairs of this Association. The President shall preside at all meetings of the members and of the Executive Board. The President shall sign with the Secretary/Treasurer or Vice President necessary documents. In general, the President shall perform all duties incident to the office of the President and such other duties as may be prescribed by the Executive Board or a majority vote of the Regular Members. The President shall be empowered to vote on matters of the Executive Board only in the event of a tie.
- 5.08 Vice President
In the absence of the President or in the inability or refusal to act, the Vice President shall perform the duties of the President, and when so acting shall have all the powers and shall be subject to all the restrictions upon the President, becoming the Acting President. The Vice President shall perform such duties as may be assigned to him/her by the President, the Executive Board, or a majority vote of the Regular Members. The Vice President shall be empowered to vote on all matters of the Executive Board.
- 5.09 Secretary
As Secretary, the Secretary shall keep the minutes of general meetings of the members and meetings of the Executive Board; give all notices in accordance with the provisions of these bylaws or as required by law, keep a register of the postal address of each member; and, in general, perform all duties as may be assigned to them by the President, the Executive Board, or a majority vote of the Regular Members. The Secretary shall also be responsible for providing a copy of the minutes from the general meetings to the Regular Members. In the absence of the Secretary, the President shall assign a member to assume such duties, with the approval of the Executive Board.
- 5.10 Treasurer
As Treasurer, the Treasurer shall have charge/custody of and be responsible for all funds and securities of this Association; receive and give receipts for all monies due and payable to this Association from any source, and deposit all monies in the name of this Association in such depositories as shall be selected in accordance with the provisions of these bylaws, and in general perform all the duties enacted to the office of Treasurer and such other duties as may be assigned to him/her by the President, the Executive Board, or a majority vote of the Regular Members. The Treasurer shall also be responsible for providing a monthly report to the Regular Members of the past month's financial activities. The Treasurer shall be empowered to vote on all matters of the Executive Board.
- 5.11 Liaison
The Decatur Police Department Liaison shall consist of one officer from the Decatur Police Department to serve as liaison to the Association as designated by the Decatur Police Chief. This officer will neither pay dues nor have any voting power.